Below you find the functions identified. For the individual weighing of the respective institutions please consider the table that has been created in WP1.2.
| Synchronous content production | |
| 1 | Work synchronously on texts |
| 2 | Work synchronously on spread sheets |
| 3 | Work synchronously on graphics/presentation |
| 4 | Advanced editing/formatting functions (like MS Word) |
| 5 | Import (copying in) common formats (word, xls, rtf, html…) |
| 6 | Visualization of current work sections of all contributors/authors |
| 7 | Chat |
| 8 | Audio |
| 9 | Videoconferencing |
| 10 | Annotation function (highlighting, or as comments or as chat) |
| 11 | Break out spaces’ for group work |
| 12 | Remote screen-sharing (1:n) |
| 13 | Export documents (copy) in common formats (word, xls rtf, pdf) |
| 14 | Polling function |
| Asynchronous document collaboration | |
| 15 | Importing/using common formats (word, xls, rtf, html…) |
| 16 | Advanced editing/formatting functions (like MS Word) |
| 17 | Visualization of work sections of all contributors/authors |
| 18 | Automatic versioning of documents |
| 19 | Annotation function (highlighting, or as comments) |
| 20 | Track change function |
| 21 | Export documents in common formats (word, xls rtf, pdf) |
| 22 | Integration in local file systems (like Dropbox) |
| 23 | Document repository integrated with other platforms (LMS, … ) |
| Project management | |
| 24 | Define tasks (to-do list, what by when) |
| 25 | Define milestones (what, by when) |
| 26 | Connect tasks with milestones |
| 27 | Create automatic visualisation of Gant-chart |
| 28 | Assign tasks to group (members) |
| 29 | Integration of time/task management with email/calendar systems |
| 30 | Configurable alert/notification system (for example, email notification on update) |
| 31 | People directory |
| 32 | Mailing/communication list |
| 33 | Collaboration cockpit: show/evaluate completion of activities (tasks, deadlines etc.) as summary per group/ person/project |
| 34 | Configuration and sharing PM-templates |
| 35 | Exporting functions into common document standards (like Gant-chart, task-lists etc.) |
| Networking | |
| 36 | Connect with other users (‘friend’) |
| 37 | Sharing of status messages |
| 38 | Follow others |
| 39 | Create profile (image/description) |
| 40 | Endorsement: specification of competence fields; confirmation by others |
| 41 | Profile templates |
| Rights & Roles, group management | |
| 42 | Create workspaces (‘teachers’ and ‘students’ etc.) |
| 43 | Create groups (‘teachers’ and ‘students’ etc.) |
| 44 | Allow access for external people (e.g. project partners from other institutions) |
| 45 | Specification (restriction) of rights/roles per workspace |
| 46 | Specification (restriction) of rights/roles per document |
| 47 | Specification (restriction) of rights/roles per activity |
| General | |
| 48 | Ease of use (intuitively, familiarity) |
| 49 | Easy to learn |
| 50 | Efficiency |
| 51 | Single account |
| 52 | Single sign on |
| 53 | High Performance: for examples speed of connection /upload large files |
| 54 | High Interoperability: Access on multiple devices (mobile, desktop) and platforms (Windows, Apple …) and browsers (firefox, IE) |
| 55 | High Scalability: increase number of users |
| 56 | Integration with other standards (rss, blog ..) |
| 57 | Flexibility: use for a wide range of purposes |
| 58 | Sustainable (e.g. exporting functions to common document standards, active community supporting the developing) |
| 59 | Security (…) |
| 60 | Legal aspects (automatic disclaimer after login, access restore usage data for appeal) |
| 61 | Labeling (individual importance, task completion) |
| 62 | Recommendation/rating/tagging functions (by system/by user) |
| 63 | Exporting function to portfolio |
| 64 | Extended/advanced search |
| 65 | Group assessment/rating feature |